By the end of this course, participants will be proficient in using ExFlow's advanced features to enhance efficiency, accuracy, and automation in their invoice-handling processes.
Course Objectives:
- Provide a comprehensive understanding of advanced ExFlow functionalities.
- Enable participants to configure and automate invoice coding processes.
- Teach the setup and management of ExFlow agreements and prepayments.
- Introduce the use of AI and machine learning for enhanced invoice coding accuracy.
- Offer hands-on experience in configuring and managing ExFlow parameters and workflows.
Audience
This course is ideal for AP professionals, IT managers, and finance team members who are already familiar with ExFlow's basics and want to enhance their skills with advanced features.
It also benefits those involved in setting up and maintaining the ExFlow system within their organization.
3-hour live online ExFlow (D365FO) course.
The delivery is per our Prepare-Participate-Practice (3P) methodology.
What you get
- Welcome email to students
- Link to Dashboard in AXcademy – one-stop for all information
- Overview
- Links to live sessions
- Preparation materials
- Live recordings and presentations used
- Practice exercises
- Preparation materials
- Videos, presentations, et al.
- Participate
- Live session – 1 x 3-hour live session
- Recorded live session (accessible for 30 days after the course)
- Presentations used
- Practice materials
- Hands-on exercises, deep dive documentation, et al.
- Test-your-knowledge quiz (see below)
- Practice quiz
- Test-your-knowledge quiz
- Available for three takes.
Description
Audience
This course is ideal for AP professionals, IT managers, and finance team members who are already familiar with ExFlow's basics and want to enhance their skills with advanced features.
It is also beneficial for those involved in setting up and maintaining the ExFlow system within their organization.
What you get
- Welcome email to students
- Link to Dashboard in AXcademy – one-stop for all information
- Overview
- Links to live sessions
- Preparation materials
- Live recordings and presentations used
- Practice exercises
- Preparation materials
- Videos, presentations, et al.
- Participate
- Live session – 1 x 3-hour live session
- Recorded live session (accessible for 30 days after the course)
- Presentations used
- Practice materials
- Hands-on exercises, deep dive documentation, et al.
- Test-your-knowledge quiz (see below)
- Practice quiz
Course Content
- Automated Invoice Coding:
- Default Accounts: Learn to set up default accounts in Dynamics 365 to simplify the invoice coding process. Understand the limitations of default accounts and how to enhance them with ExFlow’s advanced features.
- Posting Proposals: Configure posting proposals based on business rules to automate the allocation of costs across different accounts and dimensions. Explore both legacy and advanced posting proposals and how to use them as templates.
- Coding Templates: Use Excel and CSV templates to import invoice lines. Learn best practices for managing these templates to ensure data accuracy and efficiency in the coding process.
- ExFlow Agreements:
- Overview of Agreements: Understand the concept of ExFlow agreements and how they can bypass the approval process for recurring invoices under specific criteria.
- Configuration: Step-by-step guidance on setting up ExFlow agreements, including defining acceptable usage policies and managing self-billing agreements.
- Practical Applications: Explore real-world scenarios where ExFlow agreements can streamline your approval workflow, particularly for non-purchase order invoices.
- Prepayments:
- Introduction to Prepayments: Learn how to manage prepayments within ExFlow, catering to suppliers who require upfront payments.
- Setup and Management: Detailed instructions on configuring prepayment terms and conditions in Dynamics 365 and ExFlow.
- Integration: Understand how prepayments integrate with your overall invoice processing workflow and how to reconcile them effectively.
- AI and Machine Learning:
- Automated Coding: Discover how AI and machine learning can automate the coding of invoices by learning from historical data and patterns.
- Setup and Configuration: Learn how to activate and configure AI-driven coding in ExFlow, including setting up criteria for AI to follow when coding invoices.
- Accuracy and Efficiency: Explore how AI improves coding accuracy and efficiency and how to troubleshoot common issues.
- Configuration and Management:
- ExFlow Parameters: Gain experience in configuring ExFlow parameters to tailor the system to your organizational needs.
- Approval Workflows: Learn to set up and manage complex approval workflows in ExFlow, ensuring that invoices are routed correctly and approved promptly.
- Data Import Management: Understand the process of importing invoice data from various sources, including manual and automated methods, and best practices for managing data accuracy and integrity.
